Incomplete Grades
Instructors may give students who do not complete all the academic assignments for a course a grade of Incomplete (N), provided they have discussed the missing assignments with the student and formulated a plan for the completion of the work. The N grade automatically converts to an F grade if the work is not completed and submitted to the instructor within one month’s time from the end of the term.
Change of Grade
Students receiving an incomplete (N grade) at the end of a semester must submit the missing academic work to their instructor within a month from the end of the semester. The instructor has two weeks to grade the work. When the work is graded, the professor should submit a change of grade request to the department chairperson and Dean of Graduate Studies for their approval. The official deadline dates are listed for each semester in the Academic Calendar.
Extensions
Requests for additional time to complete course requirements beyond the deadline must be submitted using the Extension for Incomplete Grades form found online. The form must indicate the expected date for the completion of the work. The request requires the approval of the professor, the graduate director of the student’s department, and the Dean of Graduate Studies. The Dean’s office will notify the Registrar and the student’s grade will reflect a “N” until the approved deadline date. The Dean of Graduate Studies will not approve more than three extensions for the same course.
Students who require a grade extension for a course in the semester in which they plan to graduate must consult with the Graduate Studies Office before submitting the grade extension form. In some cases, if the grade extension deadline is beyond the degree conferral date for that semester, the student's degree conferral will be delayed to the next semester.
Conversion of N grade to NF
If an extension is not granted, the grade originally assigned to the student will convert to a “NF” grade once the official deadline for change of grade has passed. This “NF” will be calculated in the student’s grade point average as a “F” grade.